• Your name and contact details
• Date of birth
• Online profile data/usage
• Home Address
• Employment related information
• Photograph
• IP Address of device used to communicate with us
• Education and professional information
• Purchasing and payment information
• Registration and participation in SES events and activities
• Subscription preferences
• Information about service usage
• Cookies
• Authentication data
• Location information
• Financial/credit card and payment Information
• Other personally identifiable information you upload or provide to us

HOW SES RECEIVES PERSONAL DATA, HOW WE USE IT, AND THE BUSINESS PURPOSES FOR WHICH WE USE IT

SES - The Society for Standardization Professionals was founded in 1947 as the Standards Engineering Society, a not-for-profit professional membership society dedicated to furthering the knowledge and use of standards and standardization. SES is unique in that it is the only organization in North America committed exclusively to this effort. It also manages the world's only certification program for standards professionals. SES provides a neutral forum where standards users and developers can come together to address mutual issues, opportunities, and interests in ways that work to the benefit of everyone involved with, or affected by, standards. SES members are primarily involved in the development, application, and use of company, government, national, regional, and international standards.

SES receives personal data about individuals from you, your employer, or other entities with whom you are associated, in a number of ways, and we use that personal data for the following business purposes:

Process Transactions: SES uses personal information such as name, physical address, telephone number, email address, and company/institution to engage in interactions with you, including contacting you about your order, subscription, event participation, or membership. We use financial/credit card and payment information to process your order and may need to share some of this information with delivery services, credit card clearing houses, and other third parties to complete the transaction.

Provide Support or other Services: SES may use your personal information to provide you with support or other services that you have ordered or requested. SES may also use your personal information to respond directly to your requests for information, including registrations for newsletters, webinars, or other specific requests. SES may also use your information to provide information based on your needs and respond to your requests and to provide you with notices of new service developments.

Online forums and Social networks: Some services available on the websites permit you to participate in interactive discussions, post comments, opportunities, or other content to a bulletin board or exchange, or otherwise engage in networking activities. Some of these services are moderated; all may be accessed for technical reasons (for example, for improvements or fixes). SES does not control the content that users post to these forums or social networks. You should carefully consider whether you wish to submit personal information to these forums or social networks and tailor any content you submit appropriately and in accordance with the relevant terms of use. You should also review any additional terms and conditions that may govern your use of these services, including terms related to sharing your personal information and receiving communications.

Website Content: SES may use your personal information, including the information gathered as a result of site navigation and electronic protocols and cookies (including third-party cookies), to help create and personalize website content, improve website quality, track marketing campaign responsiveness, evaluate page response rates, conduct usability testing, and facilitate your use of the websites (for example, to facilitate navigation and the login process, avoid duplicate data entry, enhance security, keep track of shopping cart additions, and preserve order information between sessions).

Conferences and Events: We may communicate with you about a meeting, conference, or event hosted or co-sponsored by SES or one of our business associates. This may include information about the event's content, event logistics, payment, updates, and additional information related to the event. Information you provide when registering for or participating in a conference managed or co-sponsored by parties, other than or in addition to SES may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. SES and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events. Please note that SES conference, meeting or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.
Registration and attendance at or participation in SES - The Society for Standards Professionals’ meetings and other activities constitutes an agreement by the registrant to SES’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, video recording, electronic reproductions or audio recording of such.

SES Awards: SES may use personal information such as your name, education, work history, and volunteer activities to consider you for a SES award. We may need to share this information with your nominators, references, judges, and others parties involved in evaluating your eligibility.

SES Member Directory: If you are an active member of SES, we may include your information in our Member Directory. We may also enable member to member messaging. Active members can customize their member directories visibility preferences any time in account settings.

Third Party Engagement: SES may share your personal data with third parties in connection with services that these individuals or entities perform for or with SES. These third parties are restricted from using this data in any way other than to provide services for SES or for the collaboration in which they and SES are contractually engaged. These third parties are carefully selected by SES and obligated to keep your data secure. From time to time, we may also share your information with third parties whom we think might provide content, products, or services of interest to you.

Surveys: In order to deliver products and services of most interest to our customers, from time to time, we may ask members, customers, volunteers, and website visitors to provide us input and feedback (for example through surveys, usability studies, focus groups).

HOW CAN YOU CONTROL YOUR INFORMATION?
You can control the information we have about you and how we use it in several ways.

• If you are a registered user on SES website, you can review, revise, and correct the personal data that you have provided to SES via your online account
• Use the unsubscribe method provided in our various communications
• If requested to remove personal data, we will respond within a reasonable timeframe
• To submit a request or express any concerns, please contact admin@ses-standards.org 

REGULATORY INFORMATION

Logging Practices: SES through Your Membership automatically records the Internet Protocol (IP) addresses of visitors primarily for website analysis. The IP address is a unique number assigned to every computer on the internet. Generally, an IP address changes each time you connect to the internet (it is a "dynamic" address). Note, however, that if you have a broadband connection, depending on your individual circumstance, the IP address that we collect may contain information that could be deemed identifiable. This is because, with some broadband connections, your IP address doesn't change (it is "static") and could be associated with your personal computer.

External Links: The SES website contains links to other sites. If you access other sites using the links provided, the operators of those sites may collect information from you which will be used by them in accordance with their own privacy policies. SES is not responsible for the privacy practices of other sites. We encourage you to become familiar with the privacy policies of any other sites which you visit, including sites linked from the SES website.

Cookies: Cookies are electronic placeholders that are placed on your device by websites to track your individual movements on that website over time. SES through Your Membership uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser.

Transfer of Information to Other Countries:As a global organization, SES engages in a number of international activities.  In connection with the management of those activities, SES may transfer information to other countries. By submitting your information to SES via the websites, or in connection with your interactions with SES offline, you consent to such transfers and to the processing of this information in other countries.

Responses to Legal Requests:SES reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law.

European Union Privacy Rights: Under the General Data Protection Regulation (Regulation EU 2016/679) (also known as GDPR), if you are an individual protected by the GDPR you may have certain rights as a data subject. To request information about or avail yourself of those rights, please send an email to admin@ses-standards.org. Upon SES’s completion of its review you will be notified if your request has been granted, denied, or exemptions apply.

UPDATES TO PRIVACY POLICY
SES reserves the right to amend or modify this Privacy Policy at any time. If we make any material changes, we will notify you electronically or by other available means. We encourage you to periodically review this page for the latest information on our privacy practices. 

Questions or comments should be submitted to admin@ses-standards.org. This policy and all legal obligations of SES are subject to the laws of the State of New Jersey, USA, regardless of the location of any member. Any claims or complaints must be filed in the State of New Jersey.

CONTACT INFORMATION

SES - The Society for Standardization Professionals
1660 International Drive
Suite 600
McLean, VA 22012 United Stated of America
Email: admin@ses-standards.org